The Tournament Software Features List
Major Features:
Allows for up to 999 events per tournament
Allows for access of multiple
tournaments
Does single elimination draws up to 1024 players
Does
round robin gorups from 3 to 10 player groups
Tracks doubles events
Tracks team events
Seeds Round Robins by snake or
straight methods
Players in Round
Robin (RR) or Single Elimination (SE) draws can be swapped between
groups, deleted or inserted
Round Robin Group advancers can be imported
into Single Elimination draws
Seeding and placement into draws is done following ITTF and USATT regulations
A Results file/Tournament
Report can be generated to be sent
electronically to USATT, which includes all USATT tournament players and matches played in proper
USATT Report Format.
A USATT internet import option will insert
or update the players database with all players viewable on the USATT
Website (www.USATT.org),
This import will update the players database with their latest ratings, expiration
dates and state they live in
Player Numbers can be generated for each player in the tournament
USATT
Membership Types List can be added/updated with current USATT fees which
will be used in player entry for charging proper membership fees
Tournament Setup Module:
Tournament Event fees can be charged by individual event or
by a table of fees. (This table has Adult and Junior Fees separated)
A Late fee amount can be set up for
use in the player entry module
A Ratings fee amount can
be added for use in the player entry module
A
Registrations fee amount can be added for use in the
player entry module
A Junior birthdate can be setup to specify for use with Adult or Junior
Event table fees (not used with fees done by individual event)
A player event flag can be setup not to allow
removal of events entered per player once a draw is made
Tournament Dates can be be added here for length of the
tournament which will be used in time schedule calculations
Miscellaneous fees can be added for up to 10 different
user specified categories which will be used in player entry for miscellaneous
purchases.
Player Entry Module:
Tracks player information including address, financial
and events entered
Allows for
Adding or modifying of player information
Allows for the adding of events to each player
and will flag events when eligibility is in question
Keeps Track of event costs and will
total all charges for each player entered into the
tournament
Allows for the checking and charging of USATT Membership of any player
Allows for
adding of charges for extra items (miscellaneous sales items)
Allows for payment
amounts to be added and adjustments to be made to a players total amount due
A check box for player checkin is available which will show in round robin and single elimination draws if a player has
checked in
A signature box can be checked if a signature is required and notes can
be added
A gender
flag is available per player and will be checked for event gender
eligibilty
A late fee box when checked will add the late fee to
a player's total due
A membership check box will be used to
add USATT membership to a player and to generate the membership report and membership
receipts.
Email
information can be entered to be used for email reports and bulk email
distribution
Ratings will be used for seeding in all draws.
Event Entry Module:
Allow for the addition/modification of tournament
events
Allows for entry of event days and time which will be used in the time schedule
module calculations
Allows
for an event price to be added which will be charged in player entry if that event is added
to the players total events entered
Allows
for selection of type of draws either round robins or single
eliminations or round robin preliminary to a single elimination final
Round robins can be set to have one or more
advancers advancing to single elimination
draws
Allows for
selection either 11 or 21 points to win each game. This is used to calculate match
winners and break ties
Allows for selection of the number of games to win a round robin
match
Allows for selection of the number of games to win a single elimination match
Allows for selection of
the number of advancers for round robin groups winners
Allows for selection of the number of players to seed out to single elimination draws
if round robin groups are selected
Allows for selection of the
maximum number of entrants per event. This is
used in creating a time schedule if events have yet to be drawn
Allows for event criteria to be
selected: by rating; by age or
sex
A check box is available
to have event matches results generated to be sent to USATT through the
USATT export function
Check boxes are available to state if an event
is a doubles or a team event
Doubles/Team Module:
Allows for the pairing of doubles and team partners
for doubles / team events
Round Robin Draws Module:
Shows all events that are setup as round
robins
Will create round robin groupings based on the snake or straight draw methods
Will show groupings in rating order
Allows for swaps, inserts, deletions of players between groups
Allows for
selection of up to 10 players per group
Player info is shown on screen to help the control desk check for player conflicts: by club;
by rating; by city; by state; by events entered; and if a player has
checked in or not
Allows for printing of all groupings
Allows for printing of all or specific
match sheets - match sheets will show whether a player is checked in or
not
Allows to print groupings with event info included for control desk conflict checking or without for
wall postings
Allows for match scores to be entered by groupings
Allows for advancers to
be calculated and selected for each round robin group
Calculates tie breakers if two
or more players are tied using the USATT tiebreaking
method
Allows for retires and defaults to be recorded
Single Elimination Module:
Shows all events that are single elimination including round
robin events that have advancers to single elimination draws
Creates single elimination draws based on players ratings
and seeds by ITTF
and USATT standards
Allows for player swaps,
inserts, deletions
Player info is shown on screen for
conflict checking: by club; by rating; by city; by state
Allows for match scores,
retires or defaults to be entered
Shows and prints draws
Prints individual
or complete round match cards
Allows for
import of round robin group advancers, if not all groups are done the program will show which groups have not yet
finished
Redrawing can be done
Shows player match ups and match scores by rounds and
allows for navigation through all rounds in an event
Master List Report:
Shows a complete list of players in the players database
whether entered into the tournament or not
Events List Report:
Shows all events and event info for the tournament and
allows for printing of event list
Desk Copy Report:
Shows and allows for printing of all players in
tournament with financial and event info
Players List Report:
Shows and allows for printing of all players in the
tournament without financial or event info
Allows for listing in name or rating
order.
Allows for listing of
players by event
Player Registration Report:
Shows all player info in alphabetical
order
Allows for printing of individual registration sheets for each player
entered un the tournament
Registration
sheets contain all information for each players entered in the
tournament
Financial Report:
Shows all player info in alphabetical order
Allows for printing of complete list
or selected events lists
Allows for quick linking to player entry for data modification
Allows for selection
of players with balances or refunds
Shows totals for players by event
Shows totals for players by membership type
Shows totals for rating fees due USATT
Can Print all
emails to a text file which can be used for mass emailing
Allows to list
players by specified events
Shows total paid, total due and total owed for
each player in the tournament and totals for the whole tournament
Check in List Report:
Shows all players checked
in status
Allows for
the quick selection for checking in a player
Keeps totals of players checked
in
Allows to specify events for listings of players
checked in.
Membership Report:
Allows for a word merge
of all players requiring membership receipts
Allows for the listing of all players that
have the membership box in player entry checked
Allows for exporting to a
file of emails of players on list for bulk emailing
Allows for specification
of players by event
Export Labels Report:
Allows for a text file of player name and address
information to be created for use in merge documents
Selection
by State(s) can be used as well as by expiration date
A clubs only check box can be checked to set export list
for only clubs
USATT Life members can be
included or excluded from all lists generated
Letter Printing Module:
Shows a list of all players entered in the tournament
Allows for player info
to be modified by linking to player entry
Shows each
player financial info
Allows for the listing of players by specified
events
Allows for document merging of lists for tournament entered
players
A set of player info fields is available for the setup of merge
documents
Merge documents can be selected by specifying file location
using drive, folder and files list boxes
Time Scheduling Module:
(Use this module to show how a tournament will run based on
entered parameters, such as number of players per event, number of tables and
length of matches)
Allows for the setting up of each days time schedule, can be
regenerated on the fly for updated tournament parameters
such as tables, number of players or events
Allows for the listing
of player conflicts based
on the last created time schedule
Allows for printing of detailed
(player) or summary time schedules by day
Allows for the
selection of length of time and number of tables used by players per group, team match
length, or individual match length
Total
number of tournament
tables available can be specified
If draws are created the view schedule will show the actual time needed to complete each days schedule
If draws have not been created the maximum entrants
per event will be used to calculate the each days schedule
Individual player schedules can be viewed or printed
Player schedules will
dipslay all matches by time and table if draws have been created.